Trip Planning - Retreats & Events

We make it easy to plan your trip to ensure a great experience for parents, supervisors and especially your team.

Planning Process Overview

For Supervisors

In order to provide the best experience for you and your students, there are a few key steps in preparing for your visit.

Please download our 2025 Team Building Guide for your viewing. 

• Contact Us to Book Trip

  Contact ECOC using the Booking Inquiry Form.  You will be contacted in 1 - 3 business days with next steps and Program Participation Form.

• Confirm Booking & Review Contract

  Review ECOC booking contract (provided by ECOC after Booking Inquiry Form and Program Participation Form). Sign Program Agreement and mail deposit.

• Plan Transportation to and from Camp

  Once dates are finalized arrange transportation to and from camp. Please note that teams participating in on-ice hockey practices will be responsible for transportation to and from the South River Machar Arena. 

• Print & Review All Trip Planning Documents

  Send to Parents

  ECOC Welcome Letter - found in Team Building Guide | Print version  

  ECOC Packing List | Print version  

  ECOC Driving Directions | Print version  

• 2-3 Weeks Prior to Arrival, Submit Health Summary Form 

  With the form provided by ECOC, submit the Participant Health Summary Form 2-3 weeks prior to arrival.

  This is necessary for food preparation and final activity scheduling.

• 1-2 Days Prior to Arrival, Confirm Final Attendance Numbers

  This helps to finalize our arrangements and reduce waste.